Concerts and Recordings

This section covers managing concert data, performance history, playgrams, and audio recordings in AllanaCrusis. These features help track your organization’s performance history and create valuable archives.

Table of contents

Understanding performance tracking

what is Performance Tracking?

Performance tracking in AllanaCrusis includes:

benefits of Performance Tracking

Performance tracking overview Figure 1: Overview of performance tracking components in AllanaCrusis

Concert management

creating a New Concert

  1. Navigate to concerts section (may be under Materials or Reports)
  2. Click “Add New Concert”
  3. Fill in concert details

Basic Concert Information

Required Fields:

Optional Fields:

New concert creation form Figure 2: Form for creating a new concert event

Concert Details

Venue Information:

Performance Context:

editing Concert Information

  1. Find the concert in the concerts list
  2. Click “Edit” button
  3. Update information as needed
  4. Save changes

Common edits include:

Concert editing interface Figure 3: Editing existing concert information

Playgrams

what are Playgrams?

Playgrams are detailed concert programs that show:

creating Playgrams

Method 1: Build Program During Concert Creation

  1. While creating/editing a concert
  2. Add compositions to the program
  3. Set performance order
  4. Add program notes

Method 2: Playgram Builder Tool

  1. Access Playgram Builder (separate tool)
  2. Select concert to build program for
  3. Search and add compositions
  4. Arrange in performance order
  5. Add intermissions and special elements

Playgram builder interface Figure 4: Playgram builder showing program construction

program Elements

Standard Elements:

Additional Information:

playgram Management

Ordering and Organization:

Program Validation:

Program organization tools Figure 5: Tools for organizing and validating concert programs

Performance history

tracking Performance History

Every time a composition is included in a playgram, it creates a performance record showing:

viewing Performance History

For Individual Compositions:

  1. Go to composition details
  2. Look for “Performance History” section
  3. See chronological list of performances

For Ensembles:

  1. Access ensemble performance history
  2. Filter by date ranges
  3. Sort by various criteria

Performance history display Figure 6: Performance history showing when and where compositions were performed

using Performance History

Programming Decisions:

Historical Research:

Recordings management

types of Recordings

AllanaCrusis can manage various recording types:

adding Recordings

Upload Process

  1. Access recordings section
  2. Click “Add Recording”
  3. Upload audio/video file or link to external source
  4. Add recording metadata

Recording Information

Basic Details:

Technical Information:

Recording upload form Figure 7: Form for adding new recordings with metadata

Linking to Performances

Concert Recordings:

Composition Recordings:

recording Organization

Categories and Tags:

Access Control:

Recording organization interface Figure 8: Interface for organizing and categorizing recordings

Integration with compositions

linking Performances to Compositions

When compositions are added to playgrams:

enhanced Composition Information

Performance tracking adds valuable context to compositions:

programming Analysis

Repertoire Patterns:

Conductor Analysis:

Programming analysis dashboard Figure 9: Analysis tools showing programming patterns and trends

Reporting and analysis

performance Reports

Standard Reports:

Custom Reports:

data Export Options

Format Options:

Integration Capabilities:

Report generation interface Figure 10: Interface for generating various types of performance reports

analytics and Insights

Trend Analysis:

Planning Tools:

Best practices

data Quality

Consistent Entry:

Verification Process:

organization Strategy

Systematic Approach:

Long-term Planning:

Best practices checklist Figure 11: Checklist for maintaining quality performance data

Troubleshooting

common Issues

Missing Performance Data:

Recording Problems:

Integration Difficulties:

solutions and Workarounds

Data Correction:

System Optimization:

Next steps

With performance tracking properly set up:

  1. Learn Distribution - Share materials with performers and audiences
  2. Explore Admin Functions - Advanced management and reporting tools
  3. Review Troubleshooting - Handle common issues and problems

Continue to the next section: Part Distribution to learn about sharing musical materials with users.